Description

The Human Resources Administrator supports the day-to-day operations of the HR Department and provides a wide range of HR services to staff and management. This role is responsible for employee relations, recruitment and onboarding, benefits administration, compliance, leave management, and training coordination. The HR Administrator ensures that HR practices align with organizational values, comply with federal and California employment laws, and support a positive and equitable workplace culture.

Requirements

Essential Functions

Administer and coordinate recruitment processes, including job postings, candidate screening, interview scheduling, reference checks, and onboarding
Assist with new hire orientation and ensure completion of required documentation and training
Assist with employee relations by helping with investigations, coaching supervisors on progressive discipline, and maintaining accurate documentation
Administer benefits programs including health, dental, vision, life insurance, etc.
Maintain and update employee records in the HRIS system, ensuring accuracy, confidentiality, and compliance with record keeping requirements
Coordinate employee leaves (FMLA, CFRA, PDL, ADA/FEHA) and ensure compliance with applicable laws
Support performance including evaluations, goal setting, and corrective action
Monitor compliance with wage and hour laws, posting requirements, and organizational policies
Assist with development and implementation of HR policies and procedures
Coordinate training sessions, staff development initiatives, and compliance trainings (harassment prevention, HIPAA, etc.)
Prepare and maintain HR reports, metrics, and audits as required
Participate in HR projects and initiatives to improve systems, employee engagement, and retention
Respond to general HR inquiries from employees and supervisors in a timely, professional, and confidential manner
This list of duties and responsibilities is not intended to be all-inclusive; the organization reserves the right to assign additional tasks or modify responsibilities as needed to meet operational requirements and support the organization's mission.

Minimum Qualifications (Education & Experience)

Bachelor's degree in Human Resources, Business Administration, or a related field preferred, but not required.
Minimum of 2 years of progressively responsible HR experience covering employee relations, benefits, and compliance (nonprofit experience preferred)
Knowledge of federal and California labor laws, including FMLA, CFRA, ADA/FEHA, wage and hour, and EEO regulations
Experience using HRIS and applicant tracking systems (e.g., Paylocity, ADP, or similar)
Strong attention to detail and organizational skills with the ability to coordinate multiple priorities
Excellent written and verbal communication skills and the ability to handle confidential information with discretion

Preferred Qualifications (Education & Experience)

HR certification (PHR, SPHR, or SHRM-CP/SHRM-SCP)
Experience in a nonprofit, tribal, or community-based organization
Experience coordinating training or professional development
Familiarity with OSHA, HIPAA, and workplace safety requirements

Knowledge, Skills, Abilities & Competencies

Comprehensive knowledge of California employment law and HR best practices
Strong interpersonal and problem-solving skills with a customer-service orientation
Ability to exercise sound judgment, professionalism, and confidentiality in all interactions
Commitment to equity, inclusion, and the organization's mission and values
Ability to work independently and collaboratively in a fast-paced, service-oriented environment

Physical Demands

While performing the duties of this job, the employee is regularly required to sit for extended periods, use hands to operate a computer and other office equipment, and communicate effectively by phone and in person
The employee may occasionally be required to stand, walk, or lift and move items up to 25 pounds
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position

Acknowledgment

This position description outlines the general nature and level of work performed by employees in this role. It is not an exhaustive list of all duties, responsibilities, or qualifications required. The organization reserves the right to modify, assign, or reassign responsibilities as necessary to meet evolving organizational needs and uphold its mission and values.

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Human Resources Administrator