Assistant Project Manager

UILD WITH SULLIVAN

Crafting Iconic Spaces for the World's Leading Brands

Sullivan Construction Company is a trusted general contractor specializing in high-end retail, commercial, restaurant, hospitality, and office projects. Our mission is simple: to bring our clients' visions to life with precision, integrity and craftsmanship. We deliver spaces defined by quality, consistency and performance, supported by exceptional customer service that builds lasting trust.

The Opportunity

We are seeking a Senior Assistant Project Manager with at least four years of experience in luxury commercial construction to support and lead daily operations on high-profile projects nationwide. This role bridges the gap between an Assistant Project Manager and a Project Manager. The Senior Assistant Project Manager will actively contribute to project execution while gaining exposure to higher level project management responsibilities, providing a clear path toward becoming a full Project Manager.

Core Duties and Responsibilities

• Read, interpret, and analyze construction plans with a high degree of accuracy.
• Set up new projects and coordinate logistics with field teams.
• Manage permitting processes, including in-person visits to municipalities to expedite approvals and prevent delays.
• Assist the Project Manager in negotiating scopes and pricing with subcontractors and drafting subcontracts with clearly defined terms.
• Contribute to the development of project schedules alongside the Project Manager, Superintendent, and subcontractors.
• Coordinate procurement and timely delivery of materials, supplies, and equipment.
• Support the estimating process.
• Manage subcontractor RFIs, and handle submittals and RFPs.
• Maintain accurate and up-to-date project documentation, including logs, schedules, permits, subcontracts, RFIs, submittals, shop drawings, change orders, and insurance certificates.
• Prepare and track Change Order Requests from owners and subcontractors.
• Organize and maintain project folders for efficient communication and document control.
• Prepare weekly project reports and participate in client meetings.
• Manage project closeout processes, including collection of warranties, as-built drawings, and punch lists.
• Oversee small-scale projects as assigned, ensuring scope, budget, and schedule compliance.
• Provide additional support to the management team as needed.

Experience, Knowledge, Skills, and Abilities

• Bachelor's degree preferred.
• Minimum of 3 years experience in commercial construction.
• Proficient in interpreting construction drawings and technical specifications.
• Strong verbal and written communication skills; team-oriented with a positive approach.
• Fluency in English required; Spanish is a plus.
• Advanced knowledge of Microsoft Office (Excel, Word).
• Experience with scheduling software; ProCore proficiency strongly preferred.
• Effective time management and organizational skills, with the ability to prioritize tasks and meet deadlines.
• Skilled at identifying issues and collaborating with team members to find practical solutions.
• Maintains professionalism under pressure; committed to accuracy, follow-through, and continuous improvement.
• Responsive to direction and proactive in taking initiative.
• OSHA 30 certification preferred (training available if not currently certified).