Executive Assistant

This position will provide high-level administrative support to senior leadership, ensuring seamless coordination, proactive problem-solving, and efficient daily operations. This role requires strong judgment, exceptional communication skills, and the ability to handle sensitive information with absolute discretion.

Responsibilities

• Serve as a strategic partner and primary point of contact for the executive, including managing complex calendars, scheduling meetings, and coordinating travel.
• Screen, prioritize, and route calls, emails, and other communications on behalf of the executive. Draft, review, and send correspondence as needed.
• Plan and support executive meetings, leadership gatherings, and company-wide events. Responsibilities include preparing agendas, taking minutes, organizing materials, and overseeing logistics.
• Prepare, review, and format documents for internal and external audiences, including memos, presentations, reports, and general communications.
• Conduct research and compile information to support briefings, presentations, and decision-making by senior leadership and boards or committees.
• Prepare, submit, and track expense reports accurately and promptly.
• Support special projects and initiatives, providing research, analysis, and cross-functional coordination.
• Handle confidential and sensitive information with professionalism, discretion, and sound judgment.
• Assist with general office management tasks such as maintaining supplies, equipment, and administrative workflows.

Qualifications

• Bachelor's degree or equivalent experience.
• Minimum of 5 years of experience in executive-level administrative support.
• Advanced proficiency with Microsoft Office Suite and familiarity with project management or productivity tools.
• Exceptional organizational and time-management skills, with the ability to balance multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Demonstrated ability to work independently, exercise initiative, and make well-informed decisions.
• Proven track record of maintaining professionalism and confidentiality at all times.

Salary & Benefits:

• The targeted salary range for this position is $75-85K
• Full benefits package, including health, dental, and vision insurance
• 3 weeks PTO + Paid Holidays