Personal Assistant

JRN #2330

A discrete New York-based private family seeks to hire a sharp and capable Personal Assistant who has experience working in a private family home setting, managing multiple projects related to the household staff, administrative work, and overall support to all family members. Must be comfortable working in a fast-paced environment, managing other staff, while at the same time building a positive and nurturing environment within the private home. Previous experience working with a family with children, supporting multiple family members, is a huge plus!

Responsibilities:

• Support the principals and family with their ever-changing calendars. Intricate, multiple calendar management, highlighting priorities, and rearranging appointments and meetings as needed
• Oversee all event management, vendor management & negotiations, including event planning, organizing, and coordination of any special events for the family
• Collaborate closely with the principal's EA to ensure seamless coordination of daily logistics for the family
• Work collaboratively with executive staff and household staff, such as the Housekeeper, nanny, and Chef, to ensure consistent top-tier service levels for all properties.
• Manage all household expenses for the NYC and Greenwich, CT residences, in partnership with other domestic staff.
• Ensure all vendors go through an NDA and a background check
• Manage all insurance claims and update any that require renewal, and filing them properly for the family
• Conduct detailed research for any future trips, booking travel, reservations, hotels, and various activities based on the location.
• Create detailed itineraries for domestic and international travel arrangements, including ground transportation, meeting times, meal arrangements, accommodations, and private jet travel.
• Handle packages, deliveries, mail, email, thank you notes, and correspondence as needed
• Execute ad-hoc projects and tasks

Requirements:

• At least 5 - 10 years of relevant work experience in a private household or high-end hospitality setting
• Clean background and Outstanding references from previous positions
• Utmost sense of confidentiality and discretion
• Management and hands-on experience a must
• Strong work ethic
• Excellent interpersonal and analytical skills; ability to work with many different personalities
• Superb command of the English language, both written and oral
• Tech-savvy, leverages the benefits of technology to optimize workflow
• Proven leadership, management, and organizational skills with high standards for impeccable customer service and consistent accuracy in execution.
• Superior project management and time-management skills
• Creative and critical thinker; problem solver; collaborates with influence
• Demonstrates flexibility and work efficiently to manage priorities
• US valid work authorization
• Valid Driver's License

Location: New York

Compensation/Benefits: 120-160K

Schedule: Monday-Friday 10am-7pm with flex and occasional weekend assistance