Office Administrator

Our client, a leading real estate firm based in Midtown, NY, is seeking a polished and professional Office Services & Facilities Coordinator to support a leading financial services firm. This role requires strong judgment, organizational skills, and the ability to communicate effectively with high-profile employees in a fast-paced environment. This is a great opportunity for someone who enjoys being the go-to person for office operations, while also supporting broader administrative and event needs. Candidates must have 2+ years of facilities management and administrative support experience.

Responsibilities include:

• Report directly to the Director of Office Services
• Oversee the overall office appearance and environment
• Identify and track office needs (repairs, restocking, maintenance issues)
• Partner with the Office Coordinator to manage vendor scheduling and services
• Maintain seating charts, office handbooks, and file organization
• Assist with planning and coordinating office events
• Communicate effectively with team members both in person and online

Requirements:

• 5+ years of facilities management and administrative support experience
• Polished, professional communicator with strong interpersonal skills
• Calendar management experience preferred
• Highly organized with excellent task prioritization skills
• Event planning experience a plus