Executive Assistant

Our client, an alternative investment firm located in Midtown, NY, is looking to add an Executive Assistant Floater to support the firm! Responsibilities of this position include managing various calendars, arranging internal and client meetings, managing incoming phone calls, and assisting on various ad-hoc administrative needs. The ideal candidate will come with at least 5 years of experience supporting professionals within Financial Services, excellent organization and communication skills, and the ability to handle a fluctuating work schedule.

Responsibilities Include:

• Booking client and internal meetings, organizing meeting materials, taking notes
• Coordinating and managing travel arrangements including schedules and agendas
• Organizing calendars, updating file databases, and assisting on any projects as needed

Requirements:

• At least 5 years of experience from a large Financial services firm
• Ability to manage and update multiple schedules
• Strong capabilities in Microsoft Outlook and Excel