Administrative Coordinator

Job Summary
Kutak Rock LLP seeks an Administrative Coordinator for our Tallahassee, FL office. This pivotal role provides comprehensive office support by coordinating day-to-day office logistics, procedures, vendors, office budget management, and other projects as needed. This role is ideal for the individual who is adept in creating a professional and welcoming environment for firm guests and clients while providing an efficient and organized workplace for firm colleagues.
Responsibilities

• Provide comprehensive office administrative support for office facilities, supply management, staff coordination and coverage, and technology
• Professionally greet clients and guests of the firm and answer incoming calls
• Ensure compliance with firm visitor and security policies to maintain a safe office environment
• Manage conference room scheduling, equipment, set up, and maintenance for firm members and guests
• Organize internal and external office and community events, including catering, reservations, headcounts, and expense tracking
• Maintain positive relationships with property management and firm vendors
• Schedule repairs for office equipment and maintenance, connecting with and escorting vendors
• Coordinate, manage, and assist with office incoming and outgoing mail, including emails, faxes, bulk mailings, and package shipping and delivery
• Maintain inventory of office supplies and breakroom supplies
• File and organize records, invoices and other important documentation, and assist office personnel with records management
  

QUALIFICATIONS: Skills and Abilities

• Ability to work independently and apply critical thinking
• Ability to prioritize, organize, and multitask effectively
• Excellent verbal and written communication skills
• Keen attention to detail
• General knowledge of PC and Windows applications, including Microsoft Office products
• General knowledge of standard office equipment
• Ability to perform moderate lifting, pushing, and pulling of supplies on dollies, and maneuver shredding buckets throughout the office
• Willingness and ability to work extended hours when needed
  

QUALIFICATIONS: Education and Experience

• High School degree or equivalent required
• 2+ years of experience in administrative or office management
  

Position Information
Status: Non-Exempt
Work Arrangement: In Office
Benefits
Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. 1 hour of paid vacation leave accrued for every 16 hours worked. 1 hours of paid sick leave accrued for every 30 hours worked. Paid parental leave. Fertility coverage assistance. Adoption and surrogacy financial assistance. Bereavement, jury duty, military leave. Employee Assistance Program. Back-Up Care. Domestic Partner Benefits. Commuting Benefits. Tuition Reimbursement. Employee Referral Program. Some of the foregoing benefits include Employer/Employee cost sharing.
Additional Information
Any offer of employment is contingent upon the successful completion of a background check. Consideration of any background check will be an individualized assessment based on the applicant or employee's specific record and the duties and requirements of the specific job.
About The Firm
Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to “allow and encourage each individual within it to be a full person,” and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 19 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity. We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement and loyalty of our people.