Business Operations Coordinator

(Entry-Level / Early Career)

Why Join Us?

We're looking for a Business & Operations Coordinator who can keep our U.S. office running smoothly. You'll handle scheduling, logistics, event support, basic marketing tasks, and general admin - while getting hands-on exposure to the business side of an AI startup.

This role is ideal for someone early in their career who is motivated to learn, stay organized, manage a variety of tasks, and grow into new responsibilities over time.

Key Responsibilities

Manage the U.S. CEO's calendar, scheduling, and daily priorities
Prepare light briefing notes, follow-ups, and reminders
Coordinate meetings, deadlines, and travel logistics
Keep internal processes organized and up to date
Track tasks and help projects move forward
Ensure communication flows across teammates and partners
Assist with events, workshops, and partner meetings
Help coordinate small campaigns, email sends, or social posts (optional, don't need experience)
Support the production of simple materials (agendas, notes, recaps, light edits)
Update CRM entries and meeting notes
Help prepare decks or materials for customer calls and assist with follow-ups and coordination

This role starts with coordination and operations - and can grow into marketing, events, or sales depending on your interests.

Requirements

1-3 years of professional experience in administrative support, office coordination, marketing coordination, customer support, or similar roles
Exceptionally organized and reliable
Strong written communication and professionalism
Comfortable juggling multiple tasks and adjusting to fast-moving priorities
Positive attitude, willingness to learn, and strong follow-through

Preferred Qualifications

Experience supporting a manager or team (EA/coordination roles)
Event planning or logistics experience
Familiarity with tools like Notion, Jira, CRM systems (but not required)
Interest in AI, tech, or startups - curiosity matters far more than expertise

Job Type