Executive Assistant

Support a high-profile executive in a dynamic executive assistant role. Manage complex schedules, travel, and communications with precision. Enhance your career in a fast-paced, impactful environment. Experience out of financial services industry preferred.

Salary $140-160K base + bonus

Fully onsite

Responsibilities

• Serve as the primary executive assistant to the executive, ensuring seamless coordination and support for daily operations.
• Manage complex schedules, appointments, and travel arrangements with precision and confidentiality.
• Act as a liaison between internal/external stakeholders, fostering effective communication and relationships.
• Prepare and organize documents, presentations, reports, detailed agendas and briefing materials for meetings and events.
• Handle sensitive information with utmost discretion and professionalism.
• Coordinate special projects and initiatives as directed by the founder.
• Ensure priorities are met by proactively managing tasks and deadlines.
• Provide high-level administrative support, including correspondence and document management.
• Monitor and manage incoming inquiries, prioritizing and responding as necessary.
• Support the execution of strategic initiatives and special projects.
• Maintain organized records and documentation for easy retrieval and reference.

Requirements

• Bachelor of Arts (BA) degree or equivalent educational background required.
• Minimum of 7 years of experience as an executive assistant, with 15 years preferred.
• Proven ability to manage complex schedules and travel arrangements efficiently.
• Exceptional organizational and multitasking skills with attention to detail.
• Strong written and verbal communication skills for professional correspondence.
• Experience handling confidential information with discretion and professionalism.
• Proficiency in office software and tools for document preparation and scheduling.
• Ability to work on-site and adapt to dynamic executive needs.