PROJECT COORDINATOR - PUBLIC WORKS

Nampa, ID

City of Nampa

PROJECT COORDINATOR - PUBLIC WORKS

Hiring Salary (DOE): $25.55 - $32.58/hour

Department: Public Works Administration

FLSA Status: Exempt

Travel Required: Minimal

Position Type: FT

Benefit Eligible: Yes

Persi Eligible: Yes

Reports To: Controller - Public Works

Schedule: Monday through Friday 8a.m. to 5p.m.

WE TAKE CARE OF OUR PEOPLE!

The City of Nampa offers competitive benefits and growth opportunities, including the following for full-time positions in City Government Departments:

• Medical
• Dental
• Vision
• PERSI Retirement Plan, with 11.96% employer contribution
• 401k & 457 Retirement Plans
• 11 Paid Holidays
• Paid Time Off (at least 4 weeks per year)
• Life Insurance with AD&D
• Short-Term Disability
• Long-Term Disability
• Flexible Spending Account
• Employer-Funded HRA VEBA Health Savings
• Wellness Program & Rewards
• Opportunity for student Public Service Loan Forgiveness
• Harward Recreation Center Discounts
• Other Great Benefits!
  
  

Position Summary

The incumbent in this position will work as a member of a vibrant, innovative team of administrative, finance, and project management professionals to coordinate public works project assistance in the City of Nampa. This position will focus on several deliverables including assisting project managers and Public Works budget team with reviewing, tracking, and preparing projects, along with additional administrative duties such as scheduling, making arrangements, preparing presentations and supporting communication among project teams and stakeholders.

Essential Functions

• Provide general administrative support to project managers and public works finance.
• Track basic project and program timelines, milestones, finances, and deliverables.
• Under direction of leadership, coordinate with local, state, and federal agencies, and consultants, as necessary throughout project life span.
• Schedule and coordinate project meetings, workshops, and training sessions.
• Prepare agendas, take meeting minutes, and track follow-up actions.
• Prepare or support preparation of necessary documentation in support of project progress, updates, and next steps.
• Provide updates at hearings, public meetings, and with other key community stakeholders.
• Maintain organized and accessible electronic and physical project files.
• Identify opportunities to streamline project workflows and provide recommendations to enhance operational efficiency and increase effectiveness.
• Process project forms, approvals, and correspondence as directed.
• Update project trackers, calendars, and task lists.
• Assist in preparing project summaries and simple status reports.
• Enter and maintain accurate project data in tracking systems.
• Help gather and compile information for reports and dashboards.
• Perform quality checks on data to ensure accuracy and completeness.
• Act as point of contact for project team for inquiries and updates.
• Support communication with internal departments and external partners.
• Help prepare presentation materials, meeting packets, and visual updates.
• Assist in maintaining project templates, process checklists, and reference materials.
• Work closely with Directors and Projects Engineering Managers to plan, coordinate, and monitor the project life cycle.
• Maintain master project list and schedule for each fiscal year.
• Assist in planning, tracking, and coordinating various Public Works initiatives, ensuring adherence to timelines and budgets.
• Assumes responsibility for other duties as required or assigned.
  
  

Additional Functions

• Keeps immediate supervisor and designated others accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems.
• Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities.
• Is punctual and timely in meeting requirements of performance, including attendance standards and work deadlines.
• Communicates information and states concerns in a clear and professional manner.
• Respects the opinion of others and demonstrates a reasonable relationship with employees, supervisors, and others.
• Accepts and performs in a timely and effective manner changes in work assignments and/or how work is performed.
  
  

Required Education, Experience, & License/Certifications

• Bachelor's degree in business, project management, civil engineering, environmental engineering, or a related degree OR combination of experience and training which provides the equivalent scope of knowledge, skills, and abilities necessary to perform the work.
• 2 or more years supporting business related projects including tracking, coordinating, administrative tasks, documentation and/or any combination of experience and training which provides the equivalent scope of knowledge, skills, and abilities necessary to perform the work.
• Ability to operate a personal computer using standard or customized software applications appropriate to assigned tasks and the ability and willingness to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology.
  
  

Required Knowledge, Skills & Abilities

• Good organizational skills, organize own work, set priorities, and meet critical deadlines.
• Efficiently coordinate priorities that change frequently, and work under very little supervision.
• Ability to read and understand policies, and procedures; follow oral and/or written policies, procedures, and instructions; use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions; and prepare and present accurate and reliable reports containing findings and recommendations.
• Advanced computer skills in Microsoft Suite or other Project Management software to accomplish the essential functions of the position.
• Ability to establish and maintain effective working relationships with peers, Project Managers internal/external stakeholders, the Mayor, other elected officials, and the general public.
• Ability to provide excellent customer service with all aspects of the general public as well as with other City employees, communicate effectively with others, both verbally and in writing, using both technical and non-technical language, and deal with a wide range of persons, including situations in which individuals may be upset.
• Ability to use tact, discretion, initiative, and interdependent judgment within established guidelines.
• Ability to perform technical, specialized, complex office support work including the ability to take minutes at meetings and transcribe them accurately and in a timely manner; compose correspondence independently or from brief instructions.
• Compile and summarize information and prepare periodic or special reports.
• Analyze and resolve varied office administrative problems; and organize, maintain, and research files.
• Integrity, ingenuity, and inventiveness in the performance of assigned tasks.
• Coordinate environmental planning, design and construction of proposed capital projects.
• Prepare written reports and documentation.
  
  

WORK ENVIRONMENT: The principal duties of this class are performed in both a general office environment and in the field in a variety of terrains and weather conditions.

The City of Nampa has a Drug/Alcohol Free Workplace Policy. Any offer of employment is contingent upon passing a pre-employment drug test and background check.

Reasonable Accommodation Statement

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. A reasonable accommodation may be made to help enable qualified individuals with disabilities to perform the essential functions.

Eeo Statement

The City of Nampa is an equal employment opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, national origin, veteran, disability status or any other characteristic protected by federal, state, or local laws.

Position : 645001

Code : 2026028-1

Type : INTERNAL & EXTERNAL

Posting Start : 12/04/2025

Posting End : 12/12/2025

HOURLY RANGE: $25.55-$32.58