Project Administrator

HIRING: Project Administrator - Houston

I'm partnered with a Houston-based General Contractor looking for a Project Administrator to support their Project Managers and keep projects running smoothly. If you like structure, documentation, organization, and being the person who keeps a job moving without chaos, this is a strong fit.

You'll be the operational backbone, owning project documentation, general conditions, logistics, permitting, subcontractor coordination, and helping the PMs stay ahead of everything.

Key Responsibilities:

• Manage and organize project documentation, RFIs, submittals, and closeout materials

• Support bid invites, bid calendars, distributing plans/specs, and organizing received bids

• Process subcontracts and verify insurance, licenses, W-9s, waivers, and vendor documents

• Coordinate permits, inspections, and compliance with cities and property managers

• Provide day-to-day PM support: scheduling, communication, meeting notes, and follow-ups

• Maintain accuracy in construction management software and integrated accounting workflows

Key Requirements:

• Strong organizational and documentation skills

• Construction admin or project coordination experience preferred

• Confident using construction management software and Microsoft Office

• Clear communicator with strong attention to detail

• Able to prioritize in a fast-moving environment

• Understands construction terminology and workflows

Houston-based. Full-time, office-based.

If you want to step into a role where you can make a real impact and be the go-to person for project operations, get in touch.